Dais · Board minutes
Board minutes, drafted from the meeting video before the next morning.
Dais takes the public recording and the posted agenda and returns draft minutes in your district's own format: motions, seconders, roll-call votes, and a timestamp on every item so any line checks against the recording. Your board office reviews instead of writing.
Send the date of your next regular meeting. The draft of that meeting is the whole pitch.
| Item | Motion · second | Vote | Annotation | In the recording |
|---|---|---|---|---|
| 12.c Award of contract, roofing, three sites, $412,900 | Trustee Okafor · Trustee Delgado | 5-0 | Two warranty questions, answered by staff | 1:58:07 |
| 12.d Resolution 26-14, budget revisions, first interim | Trustee Delgado · Trustee Pham | 5-0 | Figure spoken, not printed in the agenda | 2:03:41 |
| 13.a Public hearing, sufficiency of instructional materials | No action | Hearing closed 7:51 pm | Speaker-card spelling to confirm | 2:09:12 |
| 14.a Closed session report-out | Reported by the president | No action to report | None | 2:12:30 |
Sample meeting. Every item in a real draft points at the moment in the district's own recording where it happened.
Schedule B
What arrives after every meeting
| DAIS-01 | Draft minutes, in your format Your headings, your motion language, your attestation block. Action items, consent, public comment, reports and closed-session report-outs, with mover, seconder and each member's vote on every action, the way Education Code 35163 and the Brown Act ask for them. | Before the next morning |
| DAIS-02 | Annotations sheet Everything the recording could not settle, listed for the person who can: speaker-card spellings, figures spoken but not printed in the agenda, a roll call that was never taken, judgment calls you may overrule. Each entry carries the elapsed time and the clock time. | With the draft |
| DAIS-03 | Timestamp on every item Each item in the draft points at the moment in your own recording where it happened, so a reviewer checks a line in seconds instead of scrubbing a three-hour video. | With the draft |
| DAIS-04 | Vote and dollar ledger A workbook of every action taken: the item, the amount approved, the vote by member, and anything the agenda promised that the meeting did not do. It accumulates across the year. | With the draft |
Procedure
How a meeting flows
- Your board meets.
Stream or record it the way you already do. Nothing changes in the room.
- Dais reads the public record.
The posted agenda and the public recording. Both are already public; nothing is uploaded from your side.
- The draft arrives.
Draft minutes, the annotations sheet, the timestamps and the ledger, before the next morning.
- You correct and adopt.
Your corrections go back to us. They are what make the next draft better, and they are the only thing we ask for.
Founding districts
Five at a time, free through June 2027
- WhoCalifornia K-12 districts whose board meetings are recorded or streamed publicly and whose approved minutes are posted. Five districts join at a time.
- CostNothing through June 30, 2027. After that, a founding rate for the district that does not change. Never per hour, per page or per seat.
- In returnYour corrections on each draft. That is the whole commitment.
- Optional, laterWith your superintendent's okay, a listing here as a founding district. Never asked before your third meeting.
- LeavingEither side can stop at any time. Your minutes, your drafts and your ledger leave with you in the files they were delivered in.
The fastest way to see it is on your own meeting. Send the date of your next regular meeting and the draft of that meeting comes back to you.
Send your next meeting datetyler@districtfiscaltools.org. If you got an email from us, replying to it does the same thing.
Two of a California board's regular meetings were drafted from the video and the posted agenda alone, then compared with the minutes the board later adopted. 110 of 110 items matched, and all 54 motions matched on mover, seconder, tally and outcome. How the test was run, and what was wrong.
Notes
What stays where
The recording and the agenda are already public. Dais reads them from where your district posts them. Nothing confidential leaves the district, and closed-session content is never part of the input.
Minutes become the record when your board adopts them, not when we deliver them. Every draft is marked as a draft until then, and your adopted version is the only one that counts.
The district owns its minutes, drafts and ledger. We keep the drafts and your corrections to improve the service; recordings and transcripts are deleted on the schedule you set.
Summary-style or action-only, CSBA sample format or your own, the draft follows your last adopted set of minutes. If your format changes, the next draft changes with it.